Office-based bookkeeping assistants
Your bookkeeping assistant keeps your books current: reconciling accounts, entering transactions, matching receipts, and organizing documents for tax season. They work from our supervised office, so financial work is checked every day, not just at month-end.
What your bookkeeper can take off your plate
- Reconcile bank and credit card statements
- Enter and categorize transactions in your accounting software
- Collect, file, and match expense receipts
- Prepare and send invoices, and follow up on overdue payments
- Record bills and keep track of what's due
- Track compensation-related expenses for reporting
- Organize financial documents for your accountant at tax time
- Prepare monthly expense summaries and reports for your review
Who this role is for
Startups, small businesses, accounting firms, and CFOs who need clean, current books without hiring an in-house bookkeeper. Your assistant handles the recurring work, and your accountant keeps the judgment calls.
How the work runs
Most bookkeeping is rhythm. Your assistant enters and categorizes transactions as they come in, reconciles accounts on the schedule you set, and chases missing receipts before month-end. When tax season arrives, the documents your accountant asks for are already organized. Anything unusual, like an unfamiliar charge or a payment that doesn’t match, comes to you with a note instead of a guess.
Why it works with Archers
Accuracy gets checked
Daily supervision and quality checks in our office mean your bookkeeping work is checked as part of the routine, not only when something looks wrong.
Trained on your setup
Onboarding covers your accounting software, chart of accounts, and month-end routine. Continuous skills training keeps your assistant current as your setup changes.
Skills matched to your books
We match for the skills your books need, whether that's a high volume of transactions or a few complex accounts, and for a personality that fits your team.
One person who knows your numbers
Your assistant is full-time and dedicated to your business, and low turnover means the person who knows your accounts stays on them.
How you get your bookkeeper
Most clients go from discovery call to onboarding in 1–2 weeks.
Step 1: We learn your business
In a free discovery call, we learn your goals, workflow, and work style, so we know exactly who to match you with.
Step 2: We match you with the right VA
We handpick and train an office-based assistant in the Philippines who fits your company's goals and culture.
Step 3: We manage, supervise, and train
We handle daily supervision, HR, and quality control, so you can focus on growing your business.
Questions about your bookkeeper
Can a bookkeeping assistant file my taxes or give tax advice?
No. Your assistant keeps your records organized and prepares the documents your CPA or tax preparer needs. Filing, tax advice, and final sign-off stay with your licensed accountant.
Which accounting software will my assistant use?
Yours. Whether your books are in QuickBooks, Xero, or another platform, your assistant works inside your existing accounts. Tell us how your books are set up on the discovery call, and we plan onboarding around it.
Is this a fit for accounting firms?
Yes. A firm can use a bookkeeping assistant for client data entry, reconciliations, and document collection, with the firm's own staff checking and signing off. Startups and CFOs use the same role to keep their own books current.
Often paired with
Ready to hire your bookkeeper?
Tell us what you need. In a free 15-minute discovery call, we'll map your workflow and match you with the right office-based VA.
Prefer to talk?
+1 (669) 221-5855info@Monday–Friday, 9:00 AM–5:00 PM Eastern